Track every hour.
Show every dollar of impact.

Every hour counted. Every dollar of impact valued.

Your volunteers give their time freely — but that time has real financial value. Alignmint's volunteer hour tracking software lets volunteers log hours from any device, routes them through approval workflows, and connects every hour directly to your fund accounting for in-kind contribution reporting and grant compliance.

No spreadsheets. No separate apps. No manual data entry. The only all-in-one nonprofit platform where volunteer hours flow straight into your financial reports.

Volunteers logging hours with nonprofit volunteer hour tracking software

How Volunteer Hour Tracking Works

From logging to reporting — everything your coordinators and volunteers need.

Self-Service Portal

Volunteers log their own hours from any device — date, project, activity type, and notes. No more chasing people for paper timesheets or deciphering handwritten sign-in sheets.

Approval Workflows

Submitted hours route to coordinators for review. Approve, flag, or request corrections — with a complete audit trail. Set weekly review cadences to keep data clean.

Mileage Tracking

Volunteers log trips with start and end locations. Alignmint automatically calculates mileage at the current IRS standard rate — ready for reimbursement processing or in-kind reporting.

Project & Activity Categories

Categorize every hour by program, activity type (direct service, administrative, fundraising, governance), and location. Know exactly where volunteer effort is going.

Reports & Exports

Generate reports by volunteer, by project, by date range, or by department. Export to PDF or Excel — ready for grant applications, board presentations, and volunteer recognition programs.

In-Kind Valuation

Calculate the dollar value of volunteer time using the Independent Sector rate or a custom hourly rate you specify. Essential for FASB ASC 958-605 compliance and grant reporting.

Why Hour Tracking Belongs in Your Accounting System

Standalone volunteer apps create data silos. Alignmint connects every hour to your finances.

In-Kind Contributions: Under FASB ASC 958-605, specialized volunteer services must be recognized as revenue. Connected hour tracking makes this automatic.
Grant Reporting: Many funders require volunteer hour data. Having it in the same system as your financials means no exporting, reformatting, or manual combining.
Mileage Reimbursements: Volunteer mileage flows into your expense reporting alongside other organizational costs.
Complete Relationships: See which donors also volunteer and which volunteers also give — understand the full picture of every person's connection to your mission.
One Login: Coordinators manage volunteers, donors, and finances from the same dashboard. No switching between three different tools.
Unlimited Users: Every plan includes unlimited users — add as many volunteer coordinators as you need at no extra cost.

How Alignmint Compares

Standalone volunteer tools track hours. Alignmint tracks hours and connects them to your accounting.

FeatureSpreadsheetsSignUpGeniusVolunteerHubAlignmint
Self-Service Portal❌Basic Full portal
Approval Workflows❌❌
Mileage Tracking❌❌❌ IRS rate
In-Kind Valuation❌❌❌
Accounting Integration❌❌❌ Native
Donor CRM Included❌❌❌
PriceFreeFree–$99/mo$50–200/moFree–$149/mo

Comparison data as of February 2026. Features and pricing may change.

Frequently Asked Questions

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Full Volunteer Management Suite
FEATURE

Full Volunteer Management Suite

Volunteer CRM, self-service portal, groups & teams, digital waivers, and more.

Ready to track every hour and show every dollar of impact?

Free for nonprofits up to $100K in annual donations. No credit card required.

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