Glossary / Journal Entry

What is Journal Entry?

A record of a financial transaction in the general ledger.

Simple definition

A record of a financial transaction in the general ledger. Each entry includes a date, accounts affected, debit and credit amounts, and a description. Can be manual or automatic.

Why it matters for your nonprofit

Boards, auditors, and funders expect clarity on Journal Entry because it affects how you report resources, stay compliant, and explain your financial story.

How it shows up in daily work

You will see Journal Entry in board packets, grant reports, and donor conversations. The goal is to record activity once and report it consistently—without rebuilding spreadsheets every month.

Common mistakes

Treating restricted resources like general cash because the chart of accounts is not set up for funds.
Letting finance and development use different definitions for the same funds.
Waiting until year-end to fix coding errors that should be caught monthly.

How Alignmint helps

Alignmint ties fund accounting, donor records, and reporting in one place so terms like Journal Entry show up correctly in your books—not only in a policy memo.