Using this template.
Grant budgets should match both your proposal narrative and your accounting system. Misalignment between what you promised and how you coded expenses is a common audit finding.
Build the budget from staffing levels and quotes. This sheet has formulas for line totals, subtotals, match, actual, and remaining. Changing a salary updates the personnel subtotal, fringe, and the grand total if you keep the formulas.
Equipment in this example is one unit at $6,500. Items under the lesser of your capitalization threshold or $5,000 per unit are supplies. The laptop row is in supplies for that reason. Participant support and construction are called out because a modified total direct cost base usually excludes them.
The indirect row is an example of a 15% de minimis rate on requested direct costs after those exclusions. For many federal awards made on or after 1 October 2024, the de minimis rate is 15% of modified total direct costs. Use your negotiated rate if you have one. The example does not apply the rate to match, and it is not an SF-424A. Confirm the base and the rate with the funder.