Guest income tracking works best when every event follows the same habit. This policy template gives officers plain-language rules for collecting guest counts, charges, payments, member host details, and reimbursement statements.
Use the policy for dinners, tournaments, facility use, public events, sponsorships, and other activity your advisor may want to review. Keep the language simple enough that event chairs and treasurers can follow it without becoming tax specialists.
This resource is educational only. It is not legal, tax, or accounting advice. Your club should review guest income and public-use questions with qualified advisors.
Pair the policy with the event income log and nonmember income calculator so records are clear before year-end.