Grantors and major donors increasingly ask for volunteer hours and in-kind value. Tracking in a consistent spreadsheet beats reconstructing hours at year-end.
This template includes columns for volunteer name, date, activity, supervisor approval, and optional mileage. For in-kind valuation, document the method (market rates, published guides) and keep supporting notes—especially if hours affect financial statements under ASC 958.
If you outgrow spreadsheets, move to volunteer hour tracking software that ties hours to programs and fund accounting for in-kind entries.
Align volunteer data policies with HR and privacy expectations. Not every volunteer wants their name on public reports; aggregate totals may suffice for external audiences.