Grantors and major donors increasingly ask for volunteer hours and in-kind value. Tracking in a consistent spreadsheet beats reconstructing hours at year-end.
This template includes columns for volunteer name, date, activity, supervisor approval, and optional mileage. For in-kind valuation, document the method (market rates, published guides) and keep supporting notes - especially if hours affect financial statements under ASC 958.
If you outgrow spreadsheets, move to volunteer hour tracking software that ties hours to programs and fund accounting for in-kind entries.
Align volunteer data policies with HR and privacy expectations. Not every volunteer wants their name on public reports; aggregate totals may suffice for external audiences.