Bills Manager

Accounts Payable

The Bills Manager tracks vendor bills from the moment you receive them until they're paid. It's designed for organizations using accrual accounting—the system automatically creates the right journal entries at each step.

How It Works

1. Create a Bill: Enter the vendor, amount, expense account, and due date

2. Post the Bill: This records the expense and creates an Accounts Payable entry

3. Pay the Bill: When you pay, the system clears the payable and records the cash payment

Bill Status

• Draft: Bill created but not yet posted

• Open: Bill posted, waiting for payment

• Partial: Some payment made, balance remaining

• Paid: Fully paid

• Void: Cancelled (reversal entry created automatically)

Features

• Filter by status, vendor, or date
• See days until due or days overdue at a glance
• Partial payments supported
• Void bills with automatic reversal journal entries

Note: Bills Manager is only visible when your accounting basis is set to "Accrual" or "Both" in Appearance settings.