Grants Receivable

Quick Answer: Grants Receivable

Grants Receivable tracks foundation and government awards before cash hits your bank. Record grantor, grant name or number, award and expected dates, restricted flag, and reporting due dates; summary cards show open count, total awarded, received, and outstanding. Log partial drawdowns with check numbers, write off lapsed awards, and highlight overdue balances so finance sees cash timing risk before month-end surprises.

Open Fund Accounting → Grants Receivable. On Full Accrual, posting an award creates grants receivable and grant revenue; payments reduce A/R. On Hybrid, grants are tracked without A/R journal entries until cash arrives. The tool is hidden on Cash basis. Set basis in Organization Settings. Fund accounting requires Plus or higher. Pair with Grant Assistant for proposal work and A/R Aging for grantor summaries.

Restricted awards should use funds and purposes that match grant agreements before you draw down cash in Regular Deposits.

Grants Receivable

Grant awards differ from donor pledges: grantors, restriction details, and report due dates drive compliance, not campaign codes alone.

What You Can Do

• Record new awards with restriction notes and expected receipt dates
• Log partial and final payments; link deposits when applicable
• Write off uncollectible grants with documented reasons
• Filter and search by grantor or grant number
• See restricted grants flagged for fund reporting

Common Tasks

Record a new restricted grant award

1. Open Fund Accounting → Grants Receivable and click New Grant.
2. Enter grantor, amount, dates, and mark restricted with purpose details.
3. Save so accrual organizations post A/R and revenue when applicable.

Log a drawdown check

1. Open the grant and choose Record Payment.
2. Enter amount, date, and check number; confirm status moves to Partial or Received.

Good to Know

Compare to Pledges Manager for donor commitments tied to campaigns. Revenue recognition timing follows your org accounting basis, not this screen alone.

Restricted awards should use funds and purposes that match grant agreements before you draw down cash in Regular Deposits.

Related guides

• Pledges Manager
• Grant Assistant
• Restricted Funds
• A/R & A/P Aging Report