Chart of Accounts

Quick Answer: Chart of Accounts

Your chart of accounts is the backbone of nonprofit fund accounting in Alignmint. Start from a Form 990–mapped template organized by assets, liabilities, net assets, revenue, and expenses, then add custom accounts as programs and grants grow. Each revenue, expense, and equity account can carry a restriction class so year-end close routes activity into the correct unrestricted or restricted net asset bucket. Account Defaults map purposes such as donations revenue, checking accounts, and payroll liabilities so deposits, expenses, and imports post to the right GL accounts without manual lookup every time.

Open Administration → Chart of Accounts to edit accounts, manage bank connections, and configure defaults. Fund Accounting tools including the general ledger, journal entries, and deposits all read from this structure. Fund accounting requires a Plus plan or higher; bank connection and sub-fund features require Pro. Deactivate unused codes instead of deleting them so prior-year reports stay intact.

Chart of Accounts

The chart organizes every transaction into categories your board, grantors, and auditors expect. Alignmint ships with nonprofit-ready account types and optional Form 990 line codes so reporting stays consistent from day one.

What You Can Do

• Browse accounts by type: assets, liabilities, equity, revenue, expenses
• Set restriction class on revenue, expense, and equity accounts for SOA routing
• Configure Account Defaults for donations revenue, checking, A/P, and payroll
• Link and manage bank accounts used in reconciliation
• Create sub-accounts under parents; deactivate codes without losing history
• Drill into account activity and open linked journal entries from the drawer

Common Tasks

Add a program expense account

1. Open Administration → Chart of Accounts.
2. Click Add Account, choose Expense, and pick the parent category.
3. Set restriction class if the account serves a restricted program, then save.

Fix a missing deposit revenue mapping

1. From a deposit warning, choose Open Account Defaults (or open the Defaults tab manually).
2. Map Donations Revenue and Default Checking for the parent org or fund override.
3. Return to Check Deposits or Regular Deposits and retry the batch.

Good to Know

The chart exists for Cash, Hybrid, and Full Accrual organizations—the accounting basis in org settings changes posting behavior, not which accounts appear. Sub-accounts inherit restriction class from their parent. For restriction terminology, see restricted funds and Restricted Funds.

Related guides

• General Ledger
• Journal Entries
• Restricted Funds
• Organization Settings

Fund Accounting features · Chart of Accounts glossary · Fund Accounting glossary