Donation Receipts

Donation Receipts

Donors expect a receipt for every gift—it's both a legal requirement for tax deductions and a chance to say thank you. Alignmint automatically generates IRS-compliant donation receipts and delivers them to your donors without any extra work on your part.

Receipt Types

• Instant Receipts: Sent immediately via email after each donation is recorded. The donor gets a professional PDF receipt within seconds.

• Year-End Receipts: Generate batch receipts summarizing all donations for the calendar year. Perfect for tax season—send them in bulk or let donors download from the Donor Portal.

Customization

Make receipts feel like they came directly from your team:

• Your Logo: Automatically placed at the top of every receipt

• Thank-You Message: Write a personalized message that appears on every receipt

• Tax-Deductibility Language: Standard IRS-compliant language is included by default, or customize it

• Contact Information: Your organization's address, phone, and email

• Signature: Add an authorized signature image for a professional touch

IRS Compliance

Every receipt automatically includes all information required by the IRS for donors to claim tax deductions:

• Organization name and EIN (Employer Identification Number)
• Donation date and amount

• Statement of whether goods or services were provided in exchange

• Tax-deductibility statement

• For gifts of $250 or more, the contemporaneous written acknowledgment required by the IRS

Sending Receipts

• Automatic: Turn on auto-send in Organization Settings and receipts go out instantly for every donation

• Manual: Send or resend receipts from any donation record with one click

• Bulk Year-End: Generate and send year-end summaries to all donors at once from Reports → Donor Reports

Donor Portal Access

Donors who use the Donor Portal can view and download their receipts anytime, including individual receipts and year-end summaries. This reduces "can you resend my receipt?" requests significantly.