Payroll Manager

Payroll Posting

Fund Accounting → Payroll posts a payroll run you already finished outside AlignMint. Connect ADP to read completed runs and post one journal entry per run, or type the totals yourself and review a draft in Journal Entries before you post it.

AlignMint does not calculate pay, move payroll cash, file payroll taxes, or change anything in ADP. Available on PlusProEnterprise, on the parent organization. Desktop only. If you have view-only accounting access, you can open the page but cannot connect ADP or start a draft.

Connect ADP

Parent-organization directors and accountants connect the ADP account this organization already uses. AlignMint reads completed payroll. Save the connection details ADP gives this organization, then confirm the connection. These are not an ADP username and password.

ADP may bill your organization for the connection, about $1 per employee per month. ADP bills your organization directly. AlignMint does not charge for this connection.

Starting a brand-new ADP account from inside AlignMint is not available yet. If this organization already runs payroll in ADP, use the existing-account path.

1. Open Fund Accounting → Payroll on the parent organization.
2. Choose the path for an organization that already uses ADP.
3. Save the connection details ADP gives this organization, then confirm the connection.
4. Choose Sync payroll when a completed run is ready.

Sync posts one journal entry per completed run. A run that is missing a posting fund, missing payroll account defaults, or sitting in a locked period stays on the page until you fix that and retry. Posted journals stay in Fund Accounting if you disconnect later. Disconnect only stops future reads.

Posted ADP totals by person are in Payroll Summary. A linked staff profile can also show ADP job details in My Team.

Enter a payroll summary

Choose Post payroll manually when you are not using ADP, or when you need to post one run by hand. Type the pay period, check date, gross wages, employer taxes, employer-paid benefits, payroll taxes to remit later, and the actual bank withdrawal. AlignMint uses your Account Defaults for salary expense, payroll tax expense, benefits expense, checking, payroll liabilities, and payroll tax payable. Zero lines are skipped. A missing default that a nonzero line needs blocks the draft. Payroll tax payable is required only when payroll taxes to remit later is greater than zero.

Import a mapped file

You can instead import a spreadsheet that already uses your AlignMint accounts, with a debit and a credit on each row. Dates and memos are optional. Remove employee names and IDs before you import. The file must balance and stay under a 5 MB browser limit.

Review before it hits the books

The manual summary and the mapped file never post by themselves. They queue a local draft and open Journal Entry Manager so you can add reimbursements or adjustments, then post there. If the same source looks like a duplicate, AlignMint asks you to confirm before replacing an unsaved draft. A connected ADP sync is the path that posts without opening that draft.

Good to Know

Gusto is not a live payroll connection. Reimbursements and provider-specific adjustments are not inferred on the manual path—add them during journal review. Related: Journal Entries, Chart of Accounts (Account Defaults), Payroll Summary, General Ledger.