Payroll Manager

Quick Answer: Payroll Manager

Payroll Manager connects Alignmint fund accounting to Gusto so processed payroll runs post as balanced journal entries automatically. Securely link one Gusto company per parent organization, sync regular and off-cycle runs, and review recent imports with idempotent reference IDs that prevent duplicate posting. Wages, taxes, and benefits map into expense and liability accounts; fund allocation follows how staff time splits across programs when you configure splits in Gusto or supporting worksheets.

Open Fund Accounting → Payroll. Payroll still runs in Gusto— Alignmint imports results; it does not process pay cycles. Use Manual Sync or wait for automatic sync after Gusto finishes a run. Disconnect preserves run history on prior journal entries. Parent org administrators only; demo-tier orgs may be blocked from live Gusto sync. Fund accounting requires Plus or higher. Verify each sync in the General Ledger and Functional Expenses reports.

There is no separate approve step inside Alignmint—sync posts when Gusto marks a run processed. Functional splits should mirror Form 990 categories.

Payroll Manager

Each imported run creates detailed lines for salary expense, employer taxes, benefits, and corresponding liability and cash accounts when payments settle.

What You Can Do

• Connect and disconnect Gusto with secure sign-in
• Sync processed payroll runs on demand or automatically
• Review recent runs and linked journal entry reference IDs
• Open Gusto login or signup links when you need to edit payroll there
• Trace payroll JEs in General Ledger filters

Common Tasks

Connect Gusto for the first time

1. Open Fund Accounting → Payroll and choose Connect Gusto.
2. Complete secure sign-in and confirm the correct company linked.
3. Run Manual Sync after the next processed payroll in Gusto.

Review last month's payroll posting

1. Open recent runs in Payroll Manager and note the pay date.
2. Filter General Ledger by reference or payroll accounts for that date.
3. Confirm functional expense categories align with Form 990 expectations.

Good to Know

There is no separate approve step inside Alignmint—sync posts journal entries when Gusto marks a run processed. Re-import is safe when reference IDs match. For non-Gusto payroll, post manual journal entries or ask about import help.

Related guides

• Journal Entries
• General Ledger
• Functional Expenses
• Data Sync