General Ledger

Quick Answer: General Ledger

The General Ledger is your live transaction register in Alignmint fund accounting. Every posted journal line appears here with account, fund, date, amount, and reconciliation status so you can answer auditor questions without exporting spreadsheets. Filter by account, date range, purpose, or reconciliation state; sort columns on screen; and export slices to Excel or Excel for grant reporting. Click any row to open the shared journal entry drawer, trace back to donations or expenses, and see linked receipt files on payment batches.

Open Fund Accounting → General Ledger. Scope follows the global header fund filter—one fund in the header shows that fund only; parent or all-funds scope shows everything you are allowed to see. Quick Entry on this page posts balanced lines for cleanup work; use Expenses or deposits for vendor bills and donor-linked revenue. Fund accounting requires Plus or higher. Include voided rows only when researching historical corrections—posted view remains the default for day-to-day grant and board reporting.

General Ledger

The ledger is the operational view of double-entry activity. Donations, expenses, bills, payroll imports, and manual journal entries all land here once posted.

What You Can Do

• Filter by account, date, purpose, reconciliation status, and search text
• View posted, voided, or all entries when researching history
• Use Quick Entry for balanced adjustments (not donor revenue shortcuts)
• Open the journal entry drawer with donor context on linked lines
• Export the current filter set for CPAs and grant auditors

Common Tasks

Research an unexplained cash line

1. Open Fund Accounting → General Ledger.
2. Filter to the cash account and the statement date range.
3. Click the row and follow links to the source expense, deposit, or manual JE.

Export activity for one grant fund

1. Set the header fund filter to the restricted fund.
2. Choose the account or date filters you need, then export Excel.

Good to Know

Running balances use persisted server values so sorts do not recompute totals incorrectly. Voided entries stay in the audit trail with reversal rows. For bank matching, use Bank Reconciliation rather than treating this list as a reconciliation workspace.

Related guides

• Journal Entries
• Chart of Accounts
• Bank Reconciliation
• Trial Balance