Volunteer Scheduler

Quick Answer: Volunteer Scheduler

Publish volunteer events with public signup, QR check-in, skill matching, and automatic hour crediting—available on Plus plans and above.

Volunteer Scheduler

Volunteer Scheduler is the calendar system under Volunteers → Scheduler. Build single or recurring events, share a public signup page, manage waitlists, and check volunteers in on event day. Color-coded event categories live here, not in Volunteer Settings. Checked-in time can flow to volunteer hour totals without manual entry.

What You Can Do

• Create events with capacity, roles, required skills, and registration questions
• Share org-branded public calendar links, including an embeddable calendar view
• Approve, confirm, decline, or waitlist signups from the admin dashboard
• Scan QR codes at check-in and review attendance analytics
• Let volunteers view upcoming shifts in the volunteer portal History tab

Common Tasks

Publish a signup event

1. Open Volunteers → Scheduler and create an event with date, slots, and location.
2. Publish and copy the public link for email or social promotion.
3. Monitor signups and send reminders as the date approaches.

Good to Know

Volunteer Scheduler requires Plus or higher. Organizations can require an approved volunteer application before public signup when that setting is enabled in Volunteer Applications.

Automatic hours from check-in respect event duration rules. Coordinators can still adjust entries on the volunteer profile if someone leaves early. To embed the public calendar on your website, use the public volunteer calendar link with embed mode turned on so the page fits an iframe. Theme and host options follow the snippet shown in Scheduler.

Related guides

• Volunteer management
• Volunteer applications
• Volunteer portal

Volunteer Scheduling features · Volunteer hour tracking glossary