Quick Answer: Journal Entries

Journal Entries is where finance posts manual adjustments, accruals, and corrections in Alignmint. Create balanced multi-line entries with memos and attachments, save drafts while you gather support, and post when ready. Voiding a posted entry creates an automatic reversing line so the audit trail stays intact. Smart Entry can draft splits, fees, and copy-prior-month patterns from plain-language prompts when your team needs speed without skipping controls.

Open Fund Accounting → Journal Entries. Period locks and reconciliation rules may block edits on cleared lines—fix source transactions in Expenses, Bills, or Deposits when possible instead of layering manual entries on top. Donation revenue should flow from the Donor Hub and deposit tools, not generic quick entry. Fund accounting requires Plus or higher. Search includes optional entry titles so you can find month-end adjusting entries years later without scrolling the full ledger.

Pair posted entries with the Trial Balance before you send statements to leadership so debits and credits still tie after your adjusting batch.

Journal Entries

Every financial event ultimately becomes journal lines. Alignmint enforces debits equal credits on every posted entry so reports stay trustworthy.

What You Can Do

Create, edit, and void manual entries with full line detail
Search by title, description, date, amount, and status
Review system-generated entries from donations, bills, and payroll sync
Attach supporting documents and assign lines to funds
Accept pattern prompts to save recurring shapes as memorized transactions

Common Tasks

Post a month-end accrual

Open Fund Accounting → Journal Entries and click New Entry.
Enter the date, memo, and balanced debit/credit lines by fund.
Attach support and post, or save as draft for reviewer sign-off.

Void a miscoded posted entry

Find the entry, open it, and choose Void.
Confirm the automatic reversal posts, then re-enter correctly if needed.

Good to Know

Deposit-linked voids may route through deposit batch rollback to protect donor records. Related terms: Journal Entry, Double-Entry Accounting, Fund Accounting.

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