Multi-Currency Expenses

Quick Answer: Multi-Currency Expenses

Multi-currency expenses let travelers and international teams submit receipts in supported foreign currencies while AlignMint books everything in US dollars. Choose currency on the expense or reimbursement form, enter the local amount, and confirm the USD equivalent using the rate locked at submission. Supported currencies include Mexican peso, euro, pound, Canadian dollar, Brazilian real, Indian rupee, Philippine peso, Kenyan shilling, and South African rand among others configured for your org.

Enable multi-currency under Settings → Organization (see Organization Settings). Requires Pro or higher—not Enterprise alone. Original foreign amounts stay on the expense record for audit; reports and journal entries remain in USD. Works with Receipt Scanning when the uploaded receipt shows a non-USD total. Submit through Expenses or Reimbursements. Volunteers abroad can photograph foreign receipts and let scanning pre-fill currency before finance approves the USD amount that posts to the ledger.

Rates lock at submission—finance can override when bank settlement differs if policy requires matching the statement rather than the daily rate.

Multi-Currency Expenses

Exchange rates lock when you submit—they do not retroactively change if markets move later. Adjust manually if your bank statement shows a different settled amount and your policy requires bank-rate matching.

What You Can Do

• Submit expenses in supported foreign currencies
• See original amount and USD equivalent before saving
• Override the rate when bank settlement differs from daily rate
• Keep USD books while preserving foreign amounts on the receipt record

Common Tasks

Record a conference hotel charge in euros

1. Open Expenses or Reimbursements and start a new request.
2. Select EUR, enter the receipt total, and confirm the USD conversion.
3. Attach the receipt and submit for approval.

Fix a rate after bank settlement

1. Open the approved or paid expense while still editable per policy.
2. Adjust the exchange rate to match the bank statement USD amount.
3. Recode or notify finance if the paid journal entry must update.

Good to Know

All financial statements stay in US dollars. Pair with org-wide multi-currency settings before rolling out to volunteers abroad.

Related guides

• Receipt Scanning
• Expense Tracking
• Reimbursements
• Organization Settings