Revenue Reconciliation

Quick Answer: Revenue Reconciliation

Revenue Reconciliation compares gifts recorded in the Donor Hub to revenue on your Income Statement for the same entity and date range. Headline totals show whether donation activity matches GL revenue; drill into donors or accounts when a gap needs research. Explain this number panels summarize loaded rows without changing parity math. Export detail for your CPA instead of summarizing from memory at year-end.

Open Fund Accounting → Revenue Reconciliation. This is donation-to-ledger parity—not Bank Reconciliation, which matches bank statements to cash accounts. Some gaps are informational when grants, events, or admin fees post only on the ledger side. Requires Plus or higher fund accounting. Shortcuts open Income Statement reports when you need statement context for the same dates.

Large parent scopes may include cross-fund admin fees—read informational gaps before assuming a donor-level mismatch needs a journal entry fix.

Run the report after online giving weekends while donor names and batch dates are still fresh in your team's memory.

Revenue Reconciliation

Run after major imports, online giving weekends, or large events while details are still fresh. Compare the same date range to your income statement before emailing leadership about a warning.

What You Can Do

• See headline donation vs ledger revenue totals
• Drill into donors with search and type filters
• Review orphaned-revenue journal diagnostics
• Export Excel for external review
• Jump to linked donations or journal entries to fix root cause

Common Tasks

Investigate a month-end warning

1. Open Fund Accounting → Revenue Reconciliation and set the date range.
2. Read whether the gap is informational or needs action.
3. Open the linked donation or journal entry, correct fund or date, and refresh.

Explain a gap to your bookkeeper

1. Export detail for the selected period.
2. Note which donors or accounts drive the difference.
3. Share the export with your CPA.

Good to Know

Refunds appear as negative gifts with matching accounting entries in the refund period. Fix underlying records rather than forcing numbers to match. Include this review in the Month-End Close Checklist workflow.

Related guides

• Income Statement
• Recording Donations
• Bank Reconciliation
• Month-End Close Checklist