Month-End Close Checklist

Quick Answer: Month-End Close Checklist

The Month-End Close Checklist is your guided close cockpit before packaging or locking a period. Select a close month and fund scope, then review readiness rows for unreconciled lines, open deposits, open bills, unusual profit-and-loss movement, negative restricted net assets, missing donor attribution, and failed automations. Jump straight to the tool that fixes each blocker, save a readiness snapshot, and record preparer, reviewer, and optional approver sign-offs when policy requires.

Open Fund Accounting → Month-End Close Checklist (Close & Controls group). Requires Pro or higher fund accounting. This workflow complements individual reports—it does not replace Bank Reconciliation or Revenue Reconciliation. When the period is ready, link a Close Packet for board materials. Signer rules live in the checklist Policy tab, not Account Defaults.

Blocker rows deep-link to Bank Reconciliation, deposits, and bills so preparers fix issues at the source instead of emailing screenshots around the office.

Month-End Close Checklist

Treat yellow warnings as conversation starters with your bookkeeper before accepting documented exceptions. Schedule a recurring reminder two business days before your internal close deadline so blockers surface early.

What You Can Do

• Pick close month and see readiness checks per fund or entity
• Open linked repair surfaces and return without losing progress
• Save snapshots and note accepted exceptions when policy allows
• Record sequential sign-offs for preparer and reviewer roles
• Create or link Close Packet packages when ready

Common Tasks

Close March for one fund

1. Open Fund Accounting → Month-End Close Checklist.
2. Select the fund and month, then review each readiness row.
3. Clear blockers in reconciliation or deposits, save the snapshot, and sign off.

Hand off to a reviewer

1. Save the checklist after the preparer finishes repairs.
2. Ask the reviewer to open the same period and confirm sign-off steps.
3. Link a Close Packet when the period is ready for board materials.

Good to Know

Parent organizations may consolidate multiple funds; fund users should still complete their own reconciliation even when a parent admin builds the packet. Document accepted exceptions in notes so next month's reviewer understands what was intentionally left open.

Related guides

• Close Packet
• Bank Reconciliation
• Revenue Reconciliation
• Trial Balance