Balance Sheet

Balance Sheet

The Balance Sheet is one of the most important financial reports for any nonprofit. It shows your organization's financial position at a specific point in time—what you own, what you owe, and what's left over. Board members, auditors, and grantors all rely on this report to assess your financial health.

Sections

• Assets: Everything your organization owns or is owed. This includes cash in the bank, investments, pledges receivable, property, and equipment.
• Liabilities: Everything your organization owes. This includes accounts payable, accrued expenses, payroll liabilities, and any loans or notes payable.
• Net Assets: The difference between assets and liabilities. For nonprofits, net assets are broken into two categories: Without Donor Restrictions (unrestricted funds available for any purpose) and With Donor Restrictions (funds earmarked by donors for specific purposes or time periods).

Generating the Report

1. Go to Reports → Balance Sheet
2. Select the as-of date (any date you want a snapshot for)
3. Optionally filter by fund to see a specific fund's balance sheet
4. Click "Generate"

What to Look For

• Cash Position: Do you have enough cash to cover upcoming obligations?
• Net Assets Trend: Are net assets growing or shrinking compared to prior periods?
• Restricted vs. Unrestricted: What percentage of your net assets are restricted? A high ratio may mean limited flexibility.
• Liabilities: Are accounts payable growing faster than revenue?

Export Options

Export to PDF for board packets and presentations, or Excel for further analysis. The report includes your organization's name, as-of date, and all account details.

Related Reports

For a fund-by-fund breakdown, use the Balance Sheet by Fund report which shows each fund in its own column. For revenue and expense details, see the Income Statement.