Regular Deposits

Regular Deposits

Regular Deposits is for cash, money orders, and other non-check items you batch before visiting the bank. Group line items into one deposit so your ledger matches the amount on your deposit slip.

What You Can Do

• Record currency, money orders, wires, and similar items in one batch
• Link each line to a donor and fund when the gift should count toward them
• Post the deposit so cash accounts and revenue update together
• Reconcile the batch when the bank statement shows the deposit cleared

Common Tasks

Deposit Sunday cash offerings

1. Open Fund Accounting → Regular Deposits.
2. Create a new deposit for your operating checking account and service date.
3. Add cash line items by fund, post the deposit, and store the counter copy.

Review prior cash batches

1. Open posted deposits from the list on the same screen.
2. For check batches and scanned gifts, use Check Deposits and its deposit history section.

Good to Know

Online gifts from giving pages post automatically; you do not need a regular deposit for card revenue that already flowed through secure online payments. Use this tool when physical items or manual wires arrive at the office and need a deposit slip total.

Mixed workflows are common: scan checks in Check Deposits, record cash here, and reconcile both against the same bank account during month-end.