Regular Deposits

Quick Answer: Regular Deposits

Regular Deposits records cash, wires, ACH, online settlement batches, and other non-check gifts that you batch before visiting the bank. Add lines with payer, amount, fund, revenue account, and purpose; build a draft batch; then submit selected rows so cash and revenue post together with descriptions your bookkeeper can find during reconciliation. DAF toggles and reference numbers support complex gift types without scanning check images.

Open Fund Accounting → Regular Deposits (via the Deposits area). Online card gifts from giving pages usually post automatically—use this tool for physical cash, manual wires, and office batches. Pair with Check Deposits when a deposit mixes checks and currency. Fund accounting requires Plus or higher. Revenue accounts resolve from Account Defaults in Chart of Accounts.

Selective batch submit lets you post part of a stack while remaining lines stay in draft until the treasurer confirms the full bank deposit total.

Regular Deposits

The Add to batch → Review → Submit flow mirrors check deposit batching so treasurers think in bank slip totals, not isolated journal entries.

What You Can Do

• Record cash, wire, ACH, and similar items in one deposit batch
• Search payers with Donor Hub lookup; require purpose on each line
• Submit all or selected lines from a saved draft batch
• Void individual posted donation lines when policy allows
• Build multi-fund tranched deposits with one parent cash debit

Common Tasks

Deposit Sunday cash offerings

1. Open Fund Accounting → Regular Deposits.
2. Create a batch for your operating checking account and service date.
3. Add cash lines by fund, submit the batch, and store the counter copy.

Record a wire without a check scan

1. Add a line with payer, amount, fund, and reference number.
2. Confirm revenue mapping from Account Defaults before submit.
3. Reconcile when the wire clears in Bank Reconciliation.

Good to Know

Cash GL descriptions include payer names to speed bank search. Mixed workflows are common: scan checks in Check Deposits, record cash here, reconcile both against the same account at month-end.

Related guides

• Check Deposits
• Recording Donations
• Chart of Accounts
• Bank Reconciliation